Following a pre-qualification and tender evaluation exercise, The Hill Company were awarded a contract in August 2005 to relocate, store and manage 250,000 archive boxes, with additional growth of c20,000 boxes per year, for a major London solicitor.
The scope of services so far provided has included the following:
- Relocating 250,000 boxes from a third party provider in a 10 month period. During the relocation period the daily quantity of boxes transferred ranged between 500 and 2250.
- In order to facilitate the transfer The Hill Company pre–produced customised barcodes which matched the clients existing box reference numbers. The appropriate barcodes were then allocated to the appropriate boxes on arrival at The Hill Company. This enabled the client’s Records Management database to correspond with The Hill Company’s warehouse database.
- During the relocation period, The Hill Company took responsibility for delivery of all requested items from both the third party supplier and The Hill Company. This involved a vehicle making up to three daily scheduled trips to the former supplier in order to collect the requested items and deliver straight to the client’s premises.
- The Hill Company now provides 7 daily scheduled deliveries at two hour intervals to this client. In addition to the scheduled deliveries there is also an emergency and out of hours service. In order to service this requirement we provide two dedicated vans with 3 dedicated drivers.