Document scanning service near London

Document Scanning

Document Scanning

Industry Leading Document Scanning

The Hill Company has one of the largest scanning departments in the UK, offering:

  • Business Document Scanning
  • Scan On Demand
  • Secure Web Portal
  • Book & Catalogue Scanning
  • Large Format Scanning
  • Digital Mailroom
  • Onsite Scanning

Professional document scanning
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Why Choose Us for Document Scanning?

  • Scanned documents are digitised so you quickly search and access them
  • Scans are easier to share, copy, and keep secure
  • Scanned documents can be accessed via the web, including working from home
  • Scanned documents save storage and office space costs
  • We offer a nationwide service, with a particular focus on London
  • Our state of the art equipment and well trained, experienced team mean top quality scans every time
Types of Document Scanning
Types of Document Scanning icon

Types of Document Scanning

We have a dedicated, expert in-house scanning team that offers

  • Document Scanning
  • Scanning & Indexing for invoices, HR records, Job cards, etc
  • Book & Catalogue Scanning
  • Large Format Scanning
  • Digital Mailroom Solutions

We can store digital files online for you and provide secure access to your team via our web portal which means that access is secure and controlled, and the documents can be access anywhere at any time.

Searching scanned documents
Searching scanned documents icon

OCR Enables Indexing

All scanned documents are translated into computer-readable text, using OCR (Optical Character Recognition) software. This enables your team to search all your documents by keyword, which makes finding the right document and information quick and easy. We use state of the art OCR equipment and software.

Business document scanning in action
Business Document Scanning icon

Business Document Scanning

Scanning converts your documents into more usable assets. Utilizing the latest scanning technology, including OCR, your documents will be digitised to the highest standards and made suitable for electronic storage, searching, retrieval and sharing.

Our digital scanning service gives you immediate access to your documents anytime, anywhere, for efficient remote working including working from home.

Our clients, especially those in London, value the savings in office space that digitization brings.

Documents viewed on our secure web portal
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Secure Web Portal

  • Our secure web portal is available to clients to access scanned documents.
  • Documents may be viewed, downloaded and printed
  • Available from anywhere in the world 24/7/365.
  • Access rights can be managed, by you, to give users access to the documents they need and no more. This enables you to control access to confidential information, as required for GDPR, much more effectively than with paper documents
  • The easy-to-use dashboard gives structure to your digital filing system.
  • Documents are logically organized into categories and sub-categories,
    just like the folders and files on your PC.
  • Documents can be found by keywords, like an in-house search engine.
Scan-on-Demand in action
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Our scan-on-demand service means accessing documents in one of our secure  document storage centres can be quicker and easier than accessing documents stored in your own offices.  Our purpose-built centres and specialist software enable us to rapidly locate the document.  We then scan it and make it available to you in the digital format of your choice.  This supports modern flexible working practices such as working from home.  Plus, it reduces your carbon footprint.

Scanning a book
Book scanning icon

Book & Catalogue Scanning

We can turn books, catalogues, and magazines into digital files. Our industry-leading technology lets us scan books up to A2 size  without taking them apart. We deliver a PDF file with text you can search, so you can find specific words or phrases easily.

Large format scanning in action
Large format scanning icon

Large Format Scanning

Our specialized large format scanning equipment can scan documents up to A0 size.  The drawings and documents we can scan include:

  • Engineering drawings
  • Architectural drawings
  • Posters
  • Maps
  • Plans & Planning applications
  • Circuit diagrams
  • Blueprints
  • Artwork
  • Scientific charts and posters
Digital mailroom
Digital mailroom icon

Digital Mailroom

A digital mailroom gives you Instant and secure digital access, to your
physical mail.  The mail is delivered to us by setting up a PO Box, redirection, or collection by us.  We digitise all your incoming physical mail, and deliver it to the appropriate employee.

The benefits of a digital mailroom include:

  • Increased efficiency.
  • Speed of access to information.
  • Enabling remote working.
  • Optimization of staff resources.
  • Reduction in paper and storage.
  • GDPR compliance.
Onsite document scanning
Onsite Scanning icon

Onsite Scanning

If you want the documents to stay on your property, we can scan them there for you. We’ll bring the necessary equipment and trained staff to your location. The scanning will be to the same high standard as that done in our scanning bureau.

Scanning equipment
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The Scanning Process

The conversion of paper documents to digital is achieved using the following process:

  • Preparation – We remove and repair damaged pages.
  • Scanning – Images are scanned at 300dpi, black & white or color.
  • Intelligent Software – Auto orientation, removal of blank pages, OCR (OCR reads the text and converts it to digital characters, which allows you to search for specific words), form recognition, and barcode detection.
  • Image quality control – Manual check of every scanned image to ensure consistent quality.
  • Indexing – Scanned images are named to the agreed format for ease of retrieval.
  • Image Delivery – Scanned images can be hosted by us and accessed via our secure Web portal or sent on encrypted hard drives or uploaded onto clients’ servers.
  • All documents returned to their original state if required.
  • After scanning your documents can be returned to you, securely stored by us or securely destroyed.

Why Choose us

Competitive Pricing icon
Nationwide coverage including London icon
State of the art document storage icon
Dedicated Scanning Team
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Award Winning
Customer Service
Access To Stored Documents 24/7/365 icon
Access to Stored
Items 24/7/365
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Family Owned
and Run
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