Document scanning service near London

Document Scanning Company

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Document Scanning

Industry Leading Document Scanning

The Hill Company offers one of the largest scanning departments in the UK.

  • Scan On Demand
  • Secure Web Portal
  • Business Documents Scanned
  • Book & Catalogue Scanning
  • Large Format Scanning
  • Digital Mailroom
  • Onsite Scanning

Document scanner in use
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Why Use our Document Scanning Services?

  • Digital documents take much less space than paper documents
  • Every scanned document is ‘digitally readable’ and searchable so you can quickly access your documents
  • Documents can be accessed remotely from wherever you are, including working from home
  • Scanned documents save storage and office space costs
  • Nationwide service, with a particular focus on London
Documents in use
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Types of Document Scanning Solutions

We have a dedicated, in-house scanning team that offers

  • Document Scanning
  • Scanning & Indexing i.e. invoices, HR records, Job cards, etc
  • Book & Catalogue Scanning
  • Large Format Scanning
  • Digital Mailroom Solutions

We can store digital files for you and provide secure access to your team via our web portal which they can access from anywhere at any time.

Optical character recognition
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Optical Character Recognition - OCR

All scanned documents are translated into computer-readable text, using OCR (Optical Character Recognition) software. OCR allows you to search all your documents, from your computer, for keywords, making finding information easy and quicker

Document Scanning in action
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Business Document Scanning and Digitisation

Scanning converts your documents into more usable assets. Utilizing the latest scanning technology, including OCR, your documents will be digitalized to the highest standard and suitable for electronic storage / digital retrieval in the future.

Our digital scanning service gives you immediate access to your documents anytime, anywhere, for efficient remote working.

Our clients, especially those in London, value the savings in office space that digitization brings.

Documents viewed on our web portal
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Secure Web Portal

  • Our secure web portal is available to clients to access scanned data.
  • Available from anywhere in the world 24/7/365.
  • Access rights can be set, by you, to allow different users and different levels
    of access. Enabling you to protect access to sensitive documents and
    be GDPR compliant.
  • An easy-to-use dashboard, giving structure to your digital filing system.
  • Documents are logically organized into categories and sub-categories,
    just like the files on your PC. Importantly, their contents are also
    searchable.
  • The web portal allows documents to be viewed, downloaded, or printed
    as required.
document scanning on demand
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Scan-on-Demand

If you currently store your business-critical documents in one of our secure document storage facilities, and you need instant access to them, then we can convert your physical document into a digital format of your choice and make it available to you. Scan on demand not only improves the lead time for delivery of documents but also has a positive impact on reducing carbon footprint and enables popular modern working practices, such as working from home.

Scanning a book
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Book & Catalogue Scanning

We can scan books, catalogs, and magazines into a digital format. Our industry-leading technology means that we can scan books (up to A2 size) without any need to disassemble the bindings. We will produce a digital image (PDF) with searchable text, enabling you to digitally search through the text to find keywords and phrases.

Large format scanning in action
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Large Format Scanning

Our specialized large format scanning equipment can scan drawings & documents up to ‘A0’ size. Thus, reducing physical storage space and allowing easy access.

The large-format drawings and documents we can include:

  • Engineering drawings
  • Architectural drawings
  • Posters
  • Maps
  • Plans & Planning applications
  • Circuit diagrams
  • Blueprints
Digital mailroom
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Digital Mailroom

A digital mailroom gives you Instant and secure digital access, to your
physical office post.

By setting up a PO Box, redirection, or collection, we will handle the digitization of all your incoming physical mail, delivering each employee with an electronic post every day.

The benefits of turning your mail digital:

  • Increased efficiency.
  • Speed of access to information.
  • Enabling remote working.
  • Optimization of staff resources.
  • Reduction in paper and storage.
  • GDPR compliant.
Onsite document scanning
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Onsite Scanning

If your preference is that the documents do not leave your premises, we can provide an onsite scanning solution. This is where we supply the equipment and resource to scan the items at your premises.

Scanning equipment
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Scanning Equipment, Software & Process

The conversion of paper documents to digital documents is achieved using the following comprehensive process steps:

  • Preparation – We remove and repair damaged pages.
  • Scanning – Images are scanned at 300dpi, black & white or color.
  • Intelligent Software – Auto orientation, removal of blank pages, OCR (read the text which allows you to search words), form recognition, and barcode detection.
  • Image quality control – Manual check of every scanned image to ensure consistent quality.
  • Indexing – Scanned images are named to the agreed format for ease of retrieval.
  • Image Delivery – Scanned images can be hosted by us and accessed via our secure Web portal or sent on encrypted hard drives or uploaded onto clients’ servers.
  • All documents returned to their original state if required.
  • After scanning all documents can be either stored or securely destroyed.

Why Choose us

Pricing icon
Competitive
Pricing
Nationwide coverage including London icon
Nationwide
Coverage
including
London
State of the art document storage centres icon
Dedicated Scanning Team
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Award Winning
Customer Service
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Access to Stored
Items 24/7/365
Family owned icon
Family Owned
and Run
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