Document storage facilities team




Document storage facility in Thurrock, Essex, near London

Solus 31, Motherwell Way, West Thurrock, Essex, RM20 3LB

Capacity : 550,000 Boxes

Floor Area: Circa 135,000 Sq Ft over 3 floors

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Document storage facility in Purfleet, Essex, near London

Unit 1, Dolphin Way, Purfleet, Essex, RM19 1NZ

Capacity : 850,000 Boxes

Floor Area: Circa 232,000 Sq Ft over 4 floors

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Document storage facility

Unit 7, Beam Reach Business Park, Consul Ave, Rainham, Essex, RM13 8GJ

Capacity : 770,000 Boxes

Floor Area: Circa 270,000 Sq Ft over 6 floors

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Document storage facility in Runcorn

Aston Point, Aston Lane South, Runcorn, Cheshire, WA7 3GJ

Capacity : 650,000 Boxes

Floor Area: Circa 225,000 Sq Ft over 5 floors

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Document storage facility in Bristol

Severn Road, Hallam, Bristol, BS10 7SB

Capacity : 1,200,000 Boxes

Floor Area: Circa 311,500 Sq Ft over 7 floors

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Document storage facility in Livingston

James Murray House, Starlaw Road, Livingston, EH54 8TE

Capacity : 330,000 Boxes

Floor Area: Circa 90,000 Sq Ft over 3 floors

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Document storage fire protection
Fire Protection icon

Fire Protection

All The Hill Company records centres benefit from the latest fire protection systems which include:

  • VESDA (Very Early Smoke Detection Apparatus) smoke detectors – The VESDA system is a laser based smoke detection system that actively draws air into its sampler and can detect fires earlier than other systems. It sends a warning to the operations team with a zonal reference if smoke is detected.
  • Zonal monitoring systems linked to Redcare – If an alarm is raised it will automatically alert the relevant emergency service.
  • Zonal sprinkler system – Should the sprinkler system be required, it would
    only be activated in the area of the fire. This avoids jeopardising the entire
  • Inergen gas protected areas – Inergen gas is used in our Durasteel vaults.
    These vaults are a sealed environment and are used for business-critical
    documents such as Deeds, Wills and Digital Media. Should a fire ignite
    within the vault the Inergen gas is released and reduces oxygen levels to
    eliminate the fire. Inergen is non-toxic and non-corrosive, and does not cause ozone depletion or global warming.
  • Fire Safety Equipment –Fire extinguishers throughout document storage
  • Fire Training – Fire marshals on site that have been trained in the use of
    fire extinguishers.
  • No Smoking Policy – Smoking is prohibited at The Hill Company’s




Security is of paramount importance to The Hill Company and our records centres all benefit from the following controls and equipment in place:





document storage services
Document storage digital access icon

Internal Security

  • Visitors are by appointment only, signed in and escorted – Prior to site
    visits, visitors & contractors are requested to complete visitor entry forms
    and confidentiality agreements.
  • Access control – All doors leading to the records centres and admin
    areas are only accessible with a swipe access card.
  • Internal and external colour CCTV cameras for 24-hour surveillance
    recorded to a digital video recorder –
    digital recorder is in a secure area
    and holds recordings for 30 days.
  • NACOSS approved and maintained intruder alarms with GSM Redcare
    Intruder alarms are monitored 24/7 by an independent monitoring





document security services

External Security

  • Record Centres – All sites are standalone buildings with sole occupancy.
  • Perimeter fencing – around the entirety of all sites.
  • Single gated entrance always locked – Monitors the access of
    Authorised staff and visitors.
  • Security lighting – Lighting external areas to enable CCTV to record.
  • Overnight patrols – Random time inspections of the exterior of the
  • Police & Key Holder response – Intruder activations are alerted to the
    Police and key holders by the monitoring station.





Document storage digital access
Document storage digital access icon

Digital Access and Control via our Web Portal

Our web portal allows you to order items for delivery or collection, order supplies, manage destructions, view activity and all document scanning solutions.

Users’ access can be tailored to your specific needs – You can set individual access or departmental access to ‘view only’, ‘order only’ or ‘edit’ or any combination. The system is ‘real- time’ meaning you have always got full control and accurate information at your fingertips.

The use of O’Neil’s software allows us to fully track and trace our client’s items using barcodes. Handheld pocket pc’s scan the item at the point of collection, while in transit and within our record centres. Clients can have confirmation of all deliveries and collections via an e-receipt.

The web portal can hold varied information, for example:

  • Box number
  • Contents & Descriptions
  • File reference
  • Departments
  • Client names
  • Review/Destroy dates

Searching for information is easy with the use of full text search. You can search for information contained in any field, to find a specific record.

The web portal is fully customizable to allow you total control over the data security services you see. In addition, we can create ‘monthly management reports’.



Document delivery fleet icon


We offer a nationwide coverage from our 5 purpose built records centre, including central London. Items can be requested back digitally or delivered physically on a same day or next day service.

All deliveries & collections are performed using our own fleet of liveried, tracked vehicles and uniformed drivers. All our staff visiting your workplace are uniformed and have a photo ID.

All The Hill company staff are directly employed by us, we do not use temporary staff. Prior to employment all staff go through a comprehensive vetting process including full DBS. Our recruitment process is compliant to BS7898.



Carbon Footprint Assessed Organisation
Carbon footprint assessed icon


We are committed to running a ‘greener’ business and are constantly looking for ways to bring new efficiencies into our operations – over the last 2 years these have included the following initiatives:

  • Independently Carbon Assessed Organisation and Accredited Carbon Neutral Company.
  • 565 solar panels installed for the creation of green energy to power Head
  • All paper and plastic used within the business is recycled.
  • All fleet upgraded from Euro 4 & 5 engines to Euro 6 engines, increasing
    fuel efficiency and significantly reducing harmful emissions.
  • Eliminating the use of single use plastics in all Hill Company premises.
  • Investment in new scanning equipment to increase efficiency and
    reduce waste paper.
  • Motion sensors & LED lighting installed to reduce electrical



Document storage racking icon


The racking that we use is a modular, steel construction, which enables us to alter the racking dimensions to suit individual client requirements. Each box location within the racking is identified by a location code pinpointing its exact location within our facilities.

Each box has the same static location for life (when the box is retrieved it returns to the same location on return). We do not operate a random filing system which is common practice within our industry.



Client viewing facilities
Client viewing facilities icon

Client Viewing Facilities

Our facilities provide client viewing rooms, which enable customers to view their archive material onsite at our storage centres. We can provide these rooms with 24 hours notice and will make sure that the boxes and documents that you wish to review are ready and waiting in the room prior to your arrival along with a cup of tea or coffee.

Private and secure client viewing areas are available with copying, e-mail, secure web access, secure file sharing online and telephone facilities.



Durasteel document storage vault icon

Durasteel Vault

Business critical documents such as wills and deeds are stored within The Durasteel, 4 hour fire resistant vaults. The vaults are humidity controlled, fully alarmed, CCTV monitored, and access is controlled via a swipe card.

The vaults have the added document fire protection of Inergen gas systems within them.



Why Choose us

Competitive Pricing icon
Nationwide coverage including London icon
State of the art document storage icon
State of the Art Records
Centres - £30 Million invested
The Hill Company logo
Customer service icon
Award Winning
Customer Service
Access To Stored Documents 24/7/365 icon
Access to Stored
Items 24/7/365
Family owned and run icon
Family Owned
and Run
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