Document Scanning

Industry Leading Scanning Solution

The Hill Company Offers one of the largest scanning departments in the UK.

  • Scan On Demand
  • Secure Web Portal
  • Business Document
  • Book & Catalogue Scanning
  • Large Format Scanning
  • Digital Mailroom
  • Onsite Scanning

Why Use our Scanning Service?

  • Create a digital image which is space efficient
  • Every image is ‘digitally readable’ so you can quickly search and access your information
  • Documents can be accessed remotely from wherever you are working
  • Digital files save on expensive storage and office cost

Types of Document Scanning

We have a dedicated, in-house scanning team that offers

  • Document Scanning
  • Scanning & Indexing i.e. invoices, HR records, Job cards etc
  • Book & Catalogue Scanning
  • Large Format Scanning
  • Digital Mailroom Solutions

We can store digital files for you and provide secure access to your team via our web portal which they can access from anywhere at any time.

Optical Character Recognition - OCR

All scanned documents are translated into computer-readable text, using OCR (Optical Character Recognition) software. OCR allows you to search all your documents, from your computer, for key words, making finding information easy and quicker

Business Document Scanning and Digitisation

Scanning converts your documents into more usable assets. Utilising the latest scanning technology, including OCR, your documents will be digitalised to the highest standard and suitable for electronic storage / digital retrieval in the future.

Our scanning service gives you immediate access to your documents anytime, anywhere, for efficient remote working.

Secure Web Portal

  • Our secure web portal is available to clients to access scanned data.
  • Available from anywhere in the world 24/7/365.
  • Access rights can be set, by you, to allow different user, different levels
    of access. Enabling you to protect access to sensitive documents and
    be GDPR compliant.
  • An easy to use dashboard, giving structure to your digital filing system.
  • Documents are logically organised into categories and sub-categories,
    just like the files on your PC. Importantly, their contents are also
    searchable.
  • The web portal allows documents to be viewed, downloaded, or printed
    as required.

Scan-on-Demand

If you currently store your business- critical documents in one of our storage facilities, and you need instant access to them, then we can convert your physical document into a digital format of your choice and make it available to you. Scan on demand not only improves the lead time for delivery of documents but it also has a positive impact in reducing carbon footprint and encourages modern day working practices, such as homeworking.

Book & Catalogue Scanning

We can scan books, catalogues, and magazines into a digital format. Our industry leading technology means that we can scan books (up to A2 size) without any need to disassemble the bindings. We will produce a digital image (PDF) with searchable text, enabling you to digitally search through the text to find key words and phrases.

Large Format Scanning

Our specialised large format scanning equipment can scan drawings & documents up to ‘A0’ size. Thus, reducing physical storage space and allowing easy access.

The large format drawings and documents we scan include:

  • Engineering drawings
  • Architectural drawings
  • Posters
  • Maps
  • Plans & Planning applications
  • Circuit diagrams
  • Blueprints

Digital Mailroom

A digital mail room gives you Instant and secure digital access, to your
physical office post.

By setting up a PO Box, redirection, or collection, we will handle the digitisation of all your incoming physical mail, delivering each employee with electronic post everyday.

The benefits of turning your mail digital:

  • Increased efficiency.
  • Speed of access to information.
  • Enabling remote working.
  • Optimisation of staff resources.
  • Reduction in paper and storage.
  • GDPR compliant.

Onsite Scanning

If your preference is that the documents do not leave your premises, we can provide an onsite scanning solution. This is where we supply the equipment and resource to scan the items at your premises.

Scanning Equipment, Software & Process

The conversion of paper documents to digital documents is achieved using the following comprehensive process steps:

  • Preparation – We remove and repair damaged pages.
  • Scanning – Images are scanned at 300dpi, black & white or colour.
  • Intelligent Software – Auto orientation, removal of blank pages, OCR (read text which allows you to search words), form recognition and barcode detection.
  • Image quality control – Manual check of every scanned image to ensure consistent quality.
  • Indexing – Scanned images are named to agreed format for ease of retrieval.
  • Image Delivery – Scanned images can be hosted by us and accessed via our secure Web portal or sent on encrypted hard drives or uploaded on to clients servers.
  • All documents returned to their original state if required.
  • After scanning all documents can be either stored or securely destroyed.

Why Choose us

Competitive
Pricing
Nationwide
Coverage
Dedicated Scanning Team
Award Winning
Customer Service
Access to Stored
Items 24/7/365
Family Owned
and Run
Request a Quote